Process: Add a Funded Contract

Add a Funded Contract

1. Go to Setup → Settings → System Defaults.
   
2. Go to the Funded Training tab.
3. Click the Funding Contract Manager button at the bottom of the page. 
4. Previously created Contracts will be listed here. To add a new Contract, click the + Add New button.
   
   
   
   
5. Complete the Add/Edit Contract details window. Be sure to use Contract details provided by your State Training Authority. 
   
   
   
   
   • Title: This field is used as a reference and is for internal use only. Its value is not reported.
   • Code: This value is reported in the NAT120 File as the Purchasing Contract Identifier.
   • Program Code and Name: These details must reference what is included in your Contract. 
   • Schedule: This field is for the Purchasing Contract Schedule Identifier, which differs from the Purchasing Contract Identifier. Keep in mind that not all State Training Authorities need this information, so it's okay to leave it empty if it's not necessary.
   • State: This value is the geographical location of the State Training Authority.
   • Funding Body: This field indicates which State Training Authority the Funding Contract is associated with.
   • Start/End Dates: These dates represent the duration for which the Funded Contract is valid. For example, Queensland User Choice Contracts typically start at the beginning of the financial year and conclude at its end.
   • Amounts/Limits: This refers to Amounts/Limits that are applicable to the contract. This is where you can enter details if you're claiming a specific amount for each unit completion. The values you input here will be used to produce values for the Funding Reconciliation report.
6. Once you have completed the Add/Edit Contract details window, click Continue. 

You have now successfully created a new Funded Contract in Vasto.