State Specific AVETMISS Enrolment Advice

Funding Body: Skills Victoria

Reporting System: Skills Victoria Training System (SVTS)

Website: http://www.education.vic.gov.au/svts/

Reporting Documentation/Resources: https://www.vic.gov.au/training-data-collection

Development is currently underway for Vasto to fully support the SVTS reporting requirements. 

Funding Body: Training Services NSW

Reporting System: STS Online / email

Website: https://www.training.nsw.gov.au

Reporting Documentation/Resources: https://smartandskilled.nsw.gov.au/for-training-providers

Smart and Skilled Specific Enrolment Details:

Smart and Skilled enrolments are paid on a progression basis, with commencement, partway and completion payments made against an eligible enrolment based on unit completion rates.

In order for a student to be eligible to recieve Smart and Skilled funding, they must have a Commitment ID issued to them. The RTO must follow the Smart and Skilled Provider Calculator process on STS Online and undertake a Notification of Enrolment to recieve a commitment ID for a student.

• Any enrolment missing a Commitment ID will not be accepted by the Department
• All units must have a start and end date reported
  • Those units which have not yet commenced will be reported with planned start and end dates
• Once funding has been completed for an enrolment, it must be removed from the NAT files in future submissions
• Located on the Funded popup of the Advanced Student Editor 
  • Under the NSW Funded Training section, select 'Yes' for Smart and Skilled enrolment
  • The ‘Commitment ID’ is also entered here

• • The 'Funding completed' flag allows for the enrolment to be removed from subsequent submissions

Adult and Community Education (ACE) Funded Enrolment Details:

The NSW ACE provider must submit AVETMISS compliant data for all training activity including non-accredited via email quarterly. See the ACE Provider Operating Guideline for full details.

The Training Activity Data submitted must include:

• Unique Student Identifier
• Student details including
  • name
  • date of birth
  • gender
• Contact details should be included including
  • mobile telephone number
  • email address 
• Qualification national code, all Unit of Competency names and all Unit of Competency national codes for accredited Units/Module enrolment
• Program identifiers and subject identifiers for unaccredited Units/Module enrolment
• Start and end dates for each Unit/Module enrolment
• The expected (“Scheduled”) hours of Training for each Unit/Module enrolment
• Credit Transfer or Recognition of Prior Learning
• State Training Authority "Funding Source" code (as set out in these ACE Provider Operating Guidelines or as otherwise stated on an Activity Schedule).

Funding Body: Department of Education, Small Business and Training (DESBT)

Reporting System: Partner Portal

Website: https://desbt.qld.gov.au/

Reporting Documentation/Resources: https://desbt.qld.gov.au/training/docs-data/statistics/rto-data

Queensland Specific Enrolment Details:

• Located on the Enrolment Unit Outcome Editor
  
  • Client Tuition Fee (Additional Fees ($))
• ‘Pre-qualified Supply No (PAS)’ is created as a Funding contact in Vasto and selected on the Funded Training Information page of an enrolment as Purchasing Contract ID

Funding Body: Department of Training and Workforce Development

Reporting System: Resource Allocation Program for Training (RAPT)

Website: http://www.dtwd.wa.gov.au/

Reporting Documentation/Resources: http://www.dtwd.wa.gov.au/training#statistics-and-the-wa-data-standard

Western Australian Specific Enrolment Details:

• Does not use AVETMISS 8 files. Uses simplistic Student and Enrolment files not currently supported by Vasto.

Funding Body: WorkReady

Reporting System: The Student Training Enrolment Logistics Application (STELA)

Website: https://skills.sa.gov.au/

Reporting Documentation/Resources: https://providers.skills.sa.gov.au/tools

Funding Body: Skills Tasmania

Reporting System: Files are emailed to a Skills Tas Representative

Website: http://www.skills.tas.gov.au/

Reporting Documentation/Resources: https://skills.tas.gov.au/providers/rto/how_do_i_report_my_activity/tasmania_specific_reporting_requirements

Tasmania Specific Enrolment Details:

• Located on the Vasto VET profile
  • Client Industry of Employment 
  • Client Occupation Identifier
  • Income Contingent Loan Indicator
• How do we do these? 
  
  • Program Commencement Date
  • Program Enrolment Identifier
  • Program Status Identifier
• Located on the Enrolment Unit Outcome Editor
  • Client Resource Fee (Reportable Tuition ($))
  • Client Tuition Fee (Additional Fees ($))

Funding Body: Skills Canberra

Reporting System: ACT Vocational Education and Training Administration Records System (AVETARS)

Website: https://www.act.gov.au/skills

Reporting Documentation/Resources: https://www.act.gov.au/skills/registered-training-organisations/avetars

ACT Specific Enrolment Details:

• For Apprentices and Trainees, the Client ID from AVETARS is recorded on the Traineeship popup of the Advanced Student Editor.

• • The number before the '/' is entered into the Apprenticeships Client ID
  • The Number after the '/' is entered into the Training Contract ID

• For Skilled Capital funded enrolments, the ‘Student Record ID’ is entered on the Funded popup of the Advanced Student Editor

Funding Body: Workforce NT

Reporting System: Northern Territories VET Provider Portal

Website: https://nt.gov.au/learning/adult-education-and-training

Reporting Documentation/Resources: https://nt.gov.au/learning/adult-education-and-training/for-registered-training-organisations-rtos/vet-data-obligations

NT Specific Enrolment Details:

• Resource Agreement is created as a Funding contact in Vasto and selected on the Funded Training Information page of an enrolment as Purchasing Contract ID