In order to accept payments in the Vasto system, you must have an Eway account, and must also link your Eway account to your Vasto account.
Simple step-by-step instructions about how to do this are listed below:
1. Enable Eway
Tick the box titled "I will accept payments via Eway".
2. Create an Eway Account (if necessary)
If you do not have an Eway account yet, go to the Eway website and follow the links to sign up.
After you have created your account, stay logged in and continue to the next step.
3. Log in to Your Account
After you have created If you already have an Eway account, visit the website to login.
4. Copy and Paste Eway Customer ID
Copy your Eway Customer ID (at the bottom of the screen, when you are logged in to your account):
Paste it into the Eway customer ID box on the Billing Settings page:
5. Eway - New Security Role
While logged in to your Eway account, go to My Account > User Security > Manage Users.
Enter the details to create a new security role.
-
- Role name: MYVASTO
- Role status: Enabled
- Transaction amount: Unlimited
Click the "CREATE NEW ROLE" button.
'6. Click the CREATE USER button
Add a name, e-mail address and a password which is not the same as your main Eway password.
After you have created this password, copy and paste it into the Eway API password field on the Vasto Billing Settings page:
Assign this new user to the MYVASTO role you have created. Ensure ENABLED is ticked, and Save the user.
8. Eway - View API Key
On the left-hand side, click Manage Users, and under the Actions menu, select View API Key.
Copy this API key:
Paste the API key into the Eway API Key field on the Vasto Billing Settings page.
9. Eway - Domain Lock
Go to Settings > Domain Lock.
Add the domains vastosoft.com and elearner.net.au (the domains on which Vasto Educator operates) one at a time.
Change the status of the domain lock to ON, and click Save.
Set Up Payments
Set Up Billing Options
Until your payment setup has been tested and manually activated, it will stay in Test Mode.
Important: DO NOT activate these payment settings until you've completed the steps and the test transaction has been successful.
NOTE: The test transaction is an amount of $0.10c debited from the credit card you test with. If successful the page will turn GREEN to indicate Eway transactions are activated.
Test Eway Account (Perform Test Eway Transaction)
This option tests your Eway account makes a very small test transaction (only $0.10) from a credit card of your choice, and transfers it into your Eway account.
This payment will go through the Vasto system and into your Eway account, and by doing this it will check that your Eway account is configured correctly, and is ready to accept student payments.
1. Press the Test Transaction Button
EITHER:
Click the Test Transaction link, in the yellow bar at the top of the Billing Settings page.
OR
Click the Test Transaction link in the Eway panel of the Billing Settings page.
2. Enter Credit Card Details
Enter the credit card details for your desired card.
When finished, click the "PAY NOW" button. An amont of $0.10c will be deducted as a test transaction and if successful with activate Eway payments and the page will turn GREEN.
Activate Payments
1. Confirmation Message
When the test transaction has been completed successfully, you'll see a confirmation message here.
You should receive Eway payment receipts for this test transaction in your email inbox. The payment should also be visible in your Eway account - we recommend you log in to Eway and check this.
If you see this message you can click the "ACTIVATE" button to confirm these configuration details and use them for your payments.
Alternatively, if you'd rather activate these settings later, you can CLOSE this box and then click the "ACTIVATE" button in the header:
2. Confirmation Message and Payment Activation Date
When payments have been activated, you will then see a confirmation message at the top of the page.
A payment activation date will also be listed here. Any students with a booking date prior to this date will not receive any automatic payment requests, but will receive manual payment requests which you send to them deliberately. This means that automatic payments can be added to the timetable item they are enrolled in, and these payments will not affect these students (as their booking date is prior to the activation date).
For example: You have 10 students who started studying a timetable item before you began using the payment system, and all of these students have paid for their enrolment offline. If you set up payments for this same timetable item, these previous students will not be affected by the changes, and will not be required to pay again. Only future students will be asked to pay (who are enrolled in the timetable item after this payment start date, and after the timetable item has had payment options added to it).
3. "Billing" Menu
When payments are activated, all your students will automatically see the "Billing" menu appear in their student portal.
This "Billing" page will display all past and present payment requests relating to the student.
If that particular student is not in a timetable item where they're required to make payments in Vasto, this tab is irrelevant for them and can be disregarded.
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