When setting up additional admin users in your Vasto account, there are several checkboxes for permissions you can grant your users. These permissions are described below.
Create/Edit Learning Objects
Tick this if the admin user should be able to create and update training content.
This includes access to:
- Courses
- Units
- Course specifications
- Unit specifications
- Course bundles
- Exams
- Exam questions
- Exam structure and setup
- Surveys
Examples of pages this opens:
- My Courses
- My Units
- Course Specifications
- Unit Specifications
- Exams
- Questions Database
- Question Editor
- Setup Exam
- Course Bundles
- Surveys
Edit Training Settings
Tick this if the admin user should be able to manage the training setup for your account.
This includes access to:
- Training venues
- Trainers
- Assessors
- Training categories
- Faculties/departments
- Funding contracts
- Training vouchers
- Trainer schedules
- Corporate clients
- Workplace placement organisations
- Some training-related templates and settings
Examples of pages this opens:
- Training Venues
- Trainers
- Assessors
- Training Categories
- Faculties
- Faculty Profile
- Training Venue
- My Training Vouchers
- Corporate Clients
- Funding Contracts
- Workplace Placement Organisations
Edit Timetable
Tick this if the admin user should be able to create or edit timetable items.
This includes access to:
- Timetable items
- Timetable item details
- Private course requests
- Adding new timetable items
Examples of pages this opens:
- Timetable Item
- Timetable Item: Units and Pathways
- Add Timetable Item
- Private Course Request
Manage Enrolments
Tick this if the admin user should be able to manage students, enrolments, bookings, progress, and related student records.
This is one of the broader permissions.
This includes access to:
- Creating enrolments
- Managing bookings
- Viewing and editing student profiles
- Editing person and organisation profiles
- Switching bookings
- Bulk switching bookings
- Student documents
- Complaints and appeals
- RPL claims
- USI, ASE, CRICOS, and ELICOS workbenches
- Enhanced enrolment submissions
- Progress tracking
- Activity grading
- Assigning assessors
- Automated enrolment messages
- Short URLs
- Training plans
- Workflow tasks
- Class attendance and grading
- Organisation documents
- Workplace placements
Examples of pages this opens:
- Create Enrolment
- Manage Enrolments
- Latest Enrolments
- Students
- Booking Editor
- Edit Person Profile
- Edit Organisation Profile
- Student Documents Manager
- RPL Claims
- USI Workbench
- CRICOS Workbench
- ELICOS Workbench
- Progress Tracker
- Enrolment Unit Outcome Editor
- Activity Grading
- Session Attendance & Grading
- Edit Training Plan
- Workplace Placements
Produce Certificates
Tick this if the admin user should be able to view, prepare, produce, send, or report on certificates and badges.
This includes access to:
- Certificates dashboard
- Certificates waiting to be created
- Certificate history
- Certificate reports
- Sending certificate batches
- Sending certificates to students
- Transitory certificates
- Issued badges
Examples of pages this opens:
- Certificates Dashboard
- Certificates Pending Creation
- Certificates History
- Certificates Report
- Send Certificate Batch
- Send Certificates to Students
- Transitory Certificates Ready
- Issued Badges
Manage Renewal Reminders
Tick this if the admin user should be able to manage renewal reminder settings.
This includes access to:
- Renewal Reminders
Example page this opens:
- Renewal Reminders
Cert Production Super User
Tick this only if the admin user should have extra certificate-production authority.
For users who have this enabled, they are able to generate certificates from the certificate queue even if those entries have warnings (invalid USI, unpaid booking, no template found, etc.)
Export Data
Tick this if the admin user should be able to export data from the system.
This includes access to:
- Export Data
Example page this opens:
- Export Data
Access Reports
Tick this if the admin user should be able to view reports.
This includes access to reports such as:
- Daily activity reports
- Compliance reports
- Course enrolment reports
- Product sales reports
- Student results reports
- User activity logs
- Feedback reports
- Venue activity reports
- Assessor statistics
- LLN reports
- Enrolment progression reports
- Learner engagement reports
- Funding reconciliation reports
- Custom reports
- Report schedules
Examples of pages this opens:
- Daily Activity Report
- RTO Compliance Reporting
- Report: Product Sales
- Report: Course Enrolments
- Report: Student Results
- Report: User Activity
- Course Status Report
- User Activity Logs
- Custom Report Builder
- Report Scheduler
- Funding Reconciliation Report
- Learner Engagement Report
- Enrolment Progression Report
Access Billing
Tick this if the admin user should be able to view or manage billing, invoices, payments, and funding receipt information.
This includes access to:
- Billing dashboard
- Billing settings
- Invoices
- Invoice payments
- Payment requests
- Uninvoiced items
- Funding receipt imports
- "Banked receipts" tile on the dashboard
Examples of pages this opens:
- Billing Dashboard
- Billing Settings
- Invoice View
- Invoice Payment
- Invoices Issued
- Edit Invoice
- Payment Requests
- Uninvoiced Items
- Import Funding Receipts
- Invoice Payments
Edit Main Settings
Tick this if the admin user should be able to manage major account settings, templates, integrations, and system-wide configuration.
This includes access to:
- Default settings
- Account settings
- Web page formatting
- Alert settings
- SMS credits
- Certificate templates
- Cover letter templates
- Confirmation templates
- Renewal reminder templates
- Website integrations
- Xero setup
- HubSpot setup
- Catapult integration setup
- Direct debit request setup
- Sub-brands
- Links management
- Email templates
- Blacklist manager
Examples of pages this opens:
- Default Settings
- My Account Dashboard
- My Vasto Educator Account
- My Profile
- Alert Settings
- SMS Credits
- Certificate Template
- Templates: Cover Letters
- Templates: Confirmations
- Website Integrations
- Xero Synchronisation
- HubSpot Integration Setup
- Catapult Integration Setup
- Direct Debit Request
- Sub-Brands
- Links Management
- Templates: Emails
- Blacklist Manager
Manage Admin Users
Tick this if the admin user should be able to create or manage other admin users.
This includes access to:
- Viewing admin users
- Creating new admin users
- Editing admin user profiles
Examples of pages this opens:
- Manage Admin User Accounts
- Admin User Profile
- Create New Admin User Account
Other functionality:
- Change Admin Username
- Change Admin Password
- Make Admin user read-only
Training Partner Admin
Tick this if the admin user should be able to manage training partners.
This includes access to:
- Training partner dashboard
- Training partner settings
- Training partner material
- Training partner accounts
- Training partner reports
- Partner profiles
- Pending partner access requests
- Training partner timetables
- Partner trainer qualification expiry reports
- Partner certificate production lists
Examples of pages this opens:
- Training Partners Dashboard
- Training Partners Settings
- Training Partners Material Management
- Training Partners Account Management
- Training Partners Activity
- Edit Partner Profile
- Training Partners - Pending Access Requests
- Training Partners Timetables
- Training Partners - Trainer Qualification Expiries
- Training Partners - Certificates Ready for Production
- Master Timetable - Training Partners
Training Agent Admin
Tick this if the admin user should be able to manage training agents.
This includes access to:
- Training agent dashboard
- Training agent profiles
Examples of pages this opens:
- Training Agent Accounts Manager
- Training Agent Profile
Super Grading
Tick this if the admin user should have elevated grading access.
This permission grants access to the "super grading" button on timetables, allowing whole enrolment statuses to be changed.
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