The timetable calendar is a visual representation of all the practical sessions scheduled against your timetable items. It has many of the same functions as the Master Timetable view, except it is presented in a more visual layout. 

NOTE: Timetable calendar is a paid add-on module. If you do not have access to this feature please get in contact for pricing details.

How to Open the Timetable Calendar

To navigate to the timetable calendar, go to Manage > Timetable Calendar

By default, it will open this month's calendar view.

Events show on the calendar in a small block, containing summary details of the event. The blocks are colour coded by state, each state is represented by a different colour.

Mouse over an event to view more details. When you mouse over an event, it will display in yellow.

Timetable Calendar Navigation & Functions

• Search by course title/code, trainer or venue
  
  

  Select which of these filters you want to use by clicking on the category, then type in your search term and hit enter on your keyboard to run the filter. Click the cross button to cancel the search filter.

  eg. Click on courses and type HLTAID011 in the filter, to view only timetable items for this course.
  
  

• Navigate Calendar
  
  - Use the arrows to navigate to previous or future months
  - Click the today button to return to today's date 
  - Click select date to find a specific date on the calendar
  
  
• Change calendar view
  
  Click on the day / week / month button to toggle the calendar view to display these date ranges
  
  
• Create new Event
  
  This is the same as add new timetable item from the manage timetables screen - it opens the timetable editor to create a new timetable

View Event Details

Click on an event block to view more detailed information about that event.

• course title
• date and time 
• corporate client (if applicable)
• how many sessions comprise this event
• venue map and address details
• allocated trainer details
• number of students currently enrolled

Timetable Calendar Event Functions

Highlighted in green above, there are a variety of actions you can perform against an event.

Schedule

This function allows you to quickly re-schedule the event,  while seeing which trainers are available and qualified to facilitate so that a trainer can be immediately assigned.

Use the filters in the top right to find a day/date and appropriate trainer. Filter results will show below the current event details.

There are quick-schedule buttons to easily schedule the new session. If a trainer is unavailable, the button will show a warning 

Edit

This will allow you to edit the timetable item, taking you to the edit timetable screen

Copy/Clone

Create a cloned copy of this timetable item.
See help page on how to clone a timetable item for more information.

Share Link

Generate a link, which an be shared to a prospective student so they can enrol into the timetable item.
See help page on share links for more information.

Clear Trainer

Remove the trainer who is currently allocated to this event.

View Trainer Timetable

Click this to receive a quick link to open the trainer profile

Students / Manage Enrolments

Click this to navigate to the manage enrolments screen, where you can see more details about the students who are currently enrolled

Close

Click this to close the detailed event pop-up and return to the timetable calendar